QRsetter

Print many QR codes on one sheet

Paste a list, and the generator lays the codes out in a grid on A4 or US Letter sheets, with a caption under each one. Up to 1,500 codes at once, a vector PDF for the printer. Free, no sign-up.

Step 1 · Content

1 link per line, the caption after a space One line = one QR code.
The caption is printed under the code: add it after the link, separated by a space. You do not have to write "https://".example.com
example.com/menu Table 5When importing CSV or Excel (XLSX), the second column of the file becomes the caption.
Limits: up to 1500 links at once, a caption up to 100 characters.

Step 2 · Look and size
Fine tuning optional

Margins

Frame

Short ticks at the corners of every cell to cut along. Needs a gap between codes of 0.5 cm or more and a sheet margin of 0.25 cm or more.

Color

No fill: the code sits on the layout background, which has to be light. In a PDF this is the color of the paper.

Step 3 · Format
free, no sign-up and no watermark ✓
Point the mouse at a code in the preview to scan it with the reader. Tap a code in the preview to scan it with the reader.
Preview of an A4 sheet with a grid of QR codes and captions
Sheets of codes in QRsetter
  • One line of the list is one code on the sheet.
  • A4, A3, A5, A6 or US Letter, in portrait or landscape.
  • The bigger the code, the fewer fit on the sheet.

How to print many QR codes on one sheet

  1. Paste the list. Enter one line per code in step 1. For a link, type the caption after it with a space between them, for example "https://example.com/t/5 Table 5". For a long list, import a TXT, CSV or Excel (XLSX) file.
  2. Pick the sheet and the code size. In step 2 "Look and size", set the sheet format: A4, A3, A5, A6 or US Letter. Orientation is next to it. Then pick a code size from 1 to 15 cm (0.4 to 5.9 in). The generator recalculates the grid, and the preview shows the first sheet and the number of sheets.
  3. Set the margins and cut marks. Open "Fine tuning" to set the margin at the sheet edges and the gap between codes. If you plan to cut the sheet into separate codes, turn on "Cut marks", and the generator draws short ticks at the corners of every cell. Cut marks appear only when the gap between codes is 0.5 cm or more.
  4. Download the PDF and print it. Click "Download PDF". In the print dialog choose 100% scale or "Actual size" and turn off "Fit to page", because the sheet already has its own margins. Print one sheet, scan 2 or 3 codes with a phone, then print the rest.

What sheets of codes are for

You need a sheet of codes when one code is not enough: price tags for a shelf, asset labels on office equipment, table numbers in a cafe, badges at an event. The caption comes from the same line as the link, and it all prints on an office printer.

With a ZIP of separate images you still place every one on the page by hand, in Word or in a label template. The PDF comes with the grid, the margins and the captions already set.

If the list sits in a spreadsheet, import the file as it is. The page QR codes from Excel shows how columns become codes and captions.

For a run of 100 stickers, the article on how to print 100 QR codes goes from the list to a pilot sheet and cutting. The grids of the two paper formats are side by side in A4 vs US Letter for QR code sheets.

The code size decides the grid, and the scanning distance decides the code size. The article on how big a QR code should be for printing gives a starting size for shelves, tables and walls, and a test on paper before the run.

For stickers from a home printer, the article on label paper, tray and cutting for QR code stickers covers the paper to buy, the print scale and the stickers that survive a fridge.

Frequently asked questions

How many QR codes fit on one sheet?

At a code size of 2 cm (0.8 in), A4 holds 40 codes without captions and 35 with them. Letter holds 35 without captions and 30 with them. A3 fits 96 codes, or 80 when every code has a caption. These numbers are for the default margins. Change the margins or the size, and the preview shows the new grid.

How many sheets will my list take?

Divide the number of lines by the number of codes per sheet. At 2 cm with captions, a list of 1,500 links takes 43 A4 sheets or 50 Letter sheets.

Should I pick A4 or US Letter?

Pick the paper that is in your printer. Letter (8.5×11 in, 21.6×27.9 cm) is wider and shorter than A4 (21×29.7 cm, 8.3×11.7 in), so the grid is different. At 2.5 cm without captions, Letter holds 30 codes and A4 holds 28. If a PDF made for A4 goes onto Letter paper, the printer scales or crops it, and the code size changes.

Why did my codes print smaller than I set?

The print dialog scaled the page. Measure a printed code with a ruler. If a 2 cm code measures 1.9 cm, scaling is still on. The setting is in the print dialog, next to "Fit to page".

Can I cut the sheet into separate codes or stickers?

Yes. With "Cut marks" on, every cell has ticks at its corners to cut along. For stickers, print on a full-sheet label and cut it the same way. The generator has no presets for die-cut label sheets such as Avery 5160.

What paper and printer do I need?

Any office printer will do, laser or inkjet. Plain 80 g/m² (20 lb) paper is enough. The PDF is vector, so the edges of the codes stay sharp at any printer resolution. For codes that go outdoors or onto equipment, print on sticker paper or laminate the sheet.

What is the smallest code I can print?

The form goes down to 1 cm, but keep a code that holds a link at 2×2 cm or bigger, because phone cameras have trouble reading anything smaller. The more characters in the link, the denser the code, so give a long link 2.5 or 3 cm. At 3 cm, A4 holds 24 codes without captions and 20 with them.

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